Bangladesh Chamber of Commerce and Industry Japan
Bangladesh Chamber of Commerce and Industry in Japan (in short BCCIJ) hereby established office in Tokyo at 4-15-16, Meguro, Meguro-Ku,Tokyo 153-0063 (hereinafter called “the Chamber”).
The Chamber has the following objectives – Promotion of commercial exchanges and relations between Bangladesh and Japan and in particular specifically :
The BCCIJ will have two kinds of members :
General Members: Any company registered in Japan within the framework of Japanese company registration law and already submitted at least one year tax return to the Japanese Taxation Authority can apply for general membership. The President or the Managing Director of the company must be Bangladeshi by birth or the Bangladesh origin of first generation. Valid company registration certificate(Genzai Tohon), latest one year tax return certificate(Kakutei shinkoku), original valid Bangladesh passport issued by the Bangladesh Government or Japanese passport issued by the Japan Government or passport issued by any other Country Government, of the President or the Managing Director or the director whose name or names must appear in the company registration certificate (Genzai Tohon), two latest passport size photographs have to be submitted to Secretariat of BCCIJ for getting membership application form. General membership will be approved only when above said terms conditions are be fulfilled.
The member company will be issued one membership ID card in the name of the company and another ID card will be issued in the name of the President or the Managing Director or the Director representing the company to BCCIJ. Once a general membership is approved, representative of the company can be changed by submitting a written notification to that effect.
General Members will have the right to vote and are eligible for the Board of of voting and contesting in the election becoming members of the Board of Directors (BOD - Article 12) and the Board of Advisers (BOA- Article 13 ,thereby enabling them to represent BCCIJ subject to the approval of the Chamber.
If the BCCIJ membership company is ordered by Court to suspend or withhold its business operation ,the Company will be barred from existing its membership qualification untill the company is released from such Court order.
Any company registered in Bangladesh and opened branch office or liaison office in Japan within the framework of Japanese company registration law and registered with the Japanese Government Taxation Authority can apply for Honorary Membership of the chamber. Honorary members will not have rights to vote or contesting in the elections of Directors . Honorary members can , however , be appointed to the member of the Board of Advisers. Terms and conditions of eligibility for admission to the Chamber are same as the general membership.
An applicant for a membership of the chamber must submit a prescribed application form , fulfilling the conditions of Article 4 and 5 of the chamber constitution.
Membership fee will be decided by the Board of Directors(or the interim board of directors) from time to time. Accordingly, the members have to update their regular membership fees and renewal fees to continue their valid membership and all pertaining rights.
Membership is not transferable.
The chamber can expel a member :
A member company can withdraw its membership from the chamber with written application to the Board of Directors at any time . The Board of Directors has the right to allow the member company to withdraw its membership on satisfactory grounds.
A Director is a consisting Member of the Board of Directors of BCCIJ will be elected by the general members of the Chamber and nominated to the post of the Board of Directors which is consisted of 11 (eleven) members. The Board of Directors will elect the following executive officers from the members and appoint them to the undermentioned Posts :
The Board of Advisers (BOA) will be formed. BOD will consult the formation of the BOA and consult also with chief Patron.The consisting number of the BOA will be limited to 5 (five) persons ,being selected among general and honorary Members of the BCCIJ Members and those Japanese Persons who play or have played an important role in developing a significant relationship between Bangladesh and Japan in various areas.
His Excellency the Ambassador of Bangladesh in Japan will be Chief Patron of BCCIJ (ex-officio). However, Chief Patron will not assume the post of executive officer of the chamber.
Commercial Counsellor of the Embassy of Bangladesh in Japan will be Associate Adviser (ex-officio) in the Board of Advisers. However, Associate Adviser will not assume the post of executive officer of the chamber.
President is the chief executive post in the Board of Directors. President will preside over board meetings.
Vice President will act as President according to seniority and preside over the board meetings, in absence of the President.
General Secretary will convene all meetings in consultation with the President and will act as proxy for each executive Board of Directors of BCCIJ.
Joint Secretary will act in co-operation with the General Secretary and act as proxy for the the General Secretary in his absence.
The Treasurer will have the total financial control of BCCIJ and maintain accounts of BCCIJ. Treasurer with approval of the President will open the Bank account jointly with the Chamber Secretary and take charge of financial affairs of the Chamber.
Cultural and Publication Secretary will be responsible for cultural affairs and publication of magazines, souvenir and directories highlighting trade and investment prospects and potentials of Bangladesh-Japan trade and investment relations.
Director will preside over meetings according to seniority in absence of the President and the Vice Presidents.
Auditor will be responsible for internal audit.
Election of Board of Directors will be held every two years by secret ballot. As the tenure of Board of Directors is two years the election of Directors should be completed 30 days before the end of their tenure and their duties will handed over to the new Board of Director before the end of their tenure. However if a member of the BOD falls under the stipulations of article 10, i) and ii), he will be expelled accordingly.
Election Commission will be formed by 3 members who are declared neutrality ,being elected by the BOD and the BOA. The Election Commission will:-
The general members Meetings shall be ordinary and extra-ordinay. The ordinary general meeting shall be held more than one time every year. However , in the business year when the election of the BOD is to be held , the ordinary annual general meeting may be called within 3o days of the election. The extra-ordinary meeting may be called by the President or the Chief Patron any time when the occasion demands.It may also be called at the request of two-thirds or more of the general members.
The general members meeting shall be called by a written notice sent to the General Members by post, e-mail or facsimile at least two weeks prior to the date fixed for the meeting and shall contain an indication of the place, date, time and agenda for the meeting.
The General Members shall have the right to vote at the general members meetings provided that they have a valid membership by paying up their annual or renewal membership fees. Each member is allowed to send his proxy to the meeting with duly signed power of attorney for only one person.
A meeting shall be deemed validly convened, at first calling if at least two thirds of the general members are present in person or by proxy. At second calling the meeting shall be deemed validly convened with attendance of a simple majority of general members or by proxy. The meeting shall resolve by the absolute majority of general members at first calling and by a simple majority at second calling, as the case may be. The BOD meeting shall be validly convened with the attendance of two-thirds of the members and pass a resolution by a simple mojority of the directors present at the meeting.
General meetings and the BOD meetings shall be presided over the President and in his absence by the Vice President.
The ordinary General meeting shall :
The extra ordinary General Meeting shall resolve on any matters on the agenda which are considered necessary for resolution at the meeting by the President or chief patron and the matters requested by two-thirds or more of the general members.
The articles of the constitution shall be alterable at the General Members Meetings by majority of more than two-thirds of the members present at the Meetings and any alteration of the Constitution shall be notified to all members in writting.
Dissolution of the Chamber may take place :
The financial year of the Chamber shall begin the 1st of July and end on the 30th June of next calender year.
If a vacancy occurs in the Board of Directors it shall by filled by a substitute be appointed by resolution of the BOD and remain in Office up to the expiration of the existing organ’s term of office.
H.E. Ambassador of Bangladesh for Japan and Commercial Counsellor shall invite to the meetings of its organs.
The Chamber shall maintain positive relations with the foreign trade missions in Japan to promote trade development with them for the benefit of the members.
Administration of Reports and Documents :